Tool Rental Shop Software
Run your rental desk, track equipment, and handle counter sales in one system built for tool rental businesses.
Built around how tool rental shops actually work
A typical day at the counter is busy. Customers are coming in and out, rentals are going out quickly, returns need checked and often cleaned, and there are always a few last-minute requests to deal with.
At the same time, you're trying to keep track of what's available, what's due back, and what's already booked. If that information isn't clear, it slows everything down.
Many tool rental shops end up working across a mix of systems or relying on manual processes just to keep up. That's where mistakes creep in and time gets lost.
Keep your rental desk moving
HireLogic gives you a clear view of your bookings, current stock and equipment status, so you can deal with customers quickly and confidently.
Instead of checking multiple places, you can:
- See everything in one calendar
- See availability straight away
- Create new bookings in seconds
- Update, extend or close rentals as things change
- Stay on top of inspections, servicing and repairs
Rental and retail, handled together
Tool rental shops often don't just rent equipment. You're also selling smaller items over the counter, from PPE to accessories and consumables.
With HireLogic, you can handle both in the same system.
When you're putting through a rental, you can add items to the same transaction, or sell them separately at the counter. Stock updates automatically, so you always have an accurate picture of what you've got on hand.
There's no need to run a separate till or switch between systems.
Faster transactions at the counter
When customers are waiting, speed matters.
HireLogic is designed to keep transactions simple. You can:
- Create rentals quickly without unnecessary steps
- Add deposits or payments at the same time
- Handle returns and updates without slowing things down
Take bookings everywhere
Not every customer will walk through the door or pick up the phone to check availability.
With HireLogic, you can offer online booking through a custom built website, so customers can check availability and request rentals at any time.
Those bookings feed straight into your system, so you're not managing them separately. It's a straightforward way to pick up additional work, especially outside of opening hours.
The best news is — this won't cost thousands or months of work to get started.
Keep your accounts in sync
HireLogic connects with Xero and QuickBooks, so your invoices and records stay aligned with your bookings.
Payments can be taken through Stripe, and everything is recorded against each job. That means less time spent on manual entry and fewer mistakes when it comes to reconciling accounts.
Built for independent rental shops
HireLogic is designed for businesses like yours, not large organisations with layers of process.
It's straightforward to use, quick to get set up, and built around the day-to-day reality of running a rental shop.
You'll also be dealing with a small team who understand how your business operates — not an anonymous call centre looking at out of date support documentation! If you ever need to speak to us for support, you're talking to the people who built the system!
Get started without the hassle
You don't need a long setup or specialist knowledge to get going.
Most rental shops can be up and running within a few days, with training included so your team can start using the system confidently straight away.
See how it would work in your shop
Every rental shop is a bit different. The best way to understand if HireLogic fits is to see it in action. Book a demo and we'll walk through how it would work with your setup. No pressure, just a practical look at whether it suits your business.
Frequently Asked Questions
Can I manage both rental and retail sales in the same system?
Yes. HireLogic lets you handle equipment rental and over-the-counter sales together, so you don't need separate systems for each. It's a rental and EPOS system in one!
Can I sell components and other supplies as well as rentals?
Yes. You can sell items like parts, PPE, and consumables alongside rentals or as separate transactions.
The retail system runs as a fully integrated add-on, so you can use it when you need it without changing how your rental setup works.
Will it work for a busy trade counter?
Yes. The system is designed to keep transactions quick and straightforward, so you can serve customers without delays.
Can customers book online?
Yes. You can offer online booking through your website, with all enquiries feeding directly into your system.
How long does it take to get set up?
Most businesses are up and running within two working days, with training included.
