Rental Invoicing Software
Raise invoices straight from your rental contracts, send Stripe payment links from any quote or invoice, and get paid faster — without switching between systems.
Get paid faster, without chasing
HireLogic is equipment rental software that turns finished jobs into paid invoices.
The job's done, the kit is back in the yard, and you're still waiting on the money.
HireLogic puts a payment prompt in front of the customer at the moment they are most motivated to pay — while the work is fresh and the invoice still makes obvious sense to them.
Instead of an invoice that sits in an inbox until someone gets round to a bank transfer, you can:
- Send a Stripe payment link from any quote, contract or invoice
- Take a deposit at booking to secure the job and bring cash in early
- Save card details so repeat account customers pay in a click
Invoice straight from the rental — no re-keying
Invoices are generated directly from bookings, contracts, retail sales and service or repair jobs, so nothing has to be typed in twice.
The customer details, charge lines and dates come from the job itself, which means the invoice matches what actually went out and what actually came back.
No double entry between systems, and no reconciling two versions of the same job at the end of the month.
Keep invoicing and your accounts in sync
Faster invoicing only helps if your accounts package sees it too.
HireLogic pushes invoices and payments through to the accounting system you already use, so your financial records stay aligned with what is actually out on rental.
- Push invoices to Xero, QuickBooks or Sage
- Stop double-entering invoices in two systems
- Keep financial records aligned with what is actually on rental
Sync detail by package: Xero, QuickBooks, Sage and all our accounting integrations.
Flexible ways to take payment
Counter, online, or out on the road — the payment link works wherever the customer happens to be.
A walk-in can pay at the counter, a driver can take the final payment on site, and a repair can be settled when it is collected.
Payments are Stripe-powered, and deposits are configurable: a token amount, a percentage, or the full balance up front.
Built for rental businesses, not corporate finance suites
HireLogic is built for independent and growing rental businesses that want invoicing to be quick and predictable, not a project.
When you need help, you're talking to the people who built and maintain the system — not an anonymous call centre.
And you can be up and running in days. There is no long finance-system rollout to sit through first.
See how HireLogic would invoice your rentals
Book a demo and we'll walk through quote to contract to invoice to paid on your own workflow, with your equipment and your customers. No pressure, just a practical look at whether it fits the way you invoice today.
Frequently Asked Questions
How does rental invoicing work in HireLogic?
You raise the invoice directly from the quote, contract or booking it belongs to, so the customer, charge lines and dates are already filled in. Email it with a Stripe payment link attached and the customer can pay by card immediately — including when the equipment comes back and the final charges are confirmed.
How do I sync rental invoicing with my accounting software?
HireLogic integrates with Xero, QuickBooks and Sage, so invoices and payments raised against your rentals flow through to your accounts package without re-keying. You invoice once, in one place, and your financial records follow automatically.
Setup and field-level detail: invoicing with Xero, QuickBooks invoice sync, posting invoices to Sage 50 and how the accounts integrations work.
Can I take payment at the same time as sending the invoice?
Yes. A Stripe payment link can be attached to any transaction, so the invoice and the means of paying it arrive together. The customer pays by card there and then, with no bank-transfer friction and no waiting on a remittance.
Can I take a deposit before the equipment goes out?
Yes. Deposits are configurable at the booking or quotation stage, for any portion of the value up to the full amount, so you can secure the job and bring the cash in early.
Does it handle repair and sales invoices, not just rentals?
Yes. Rental, retail sales and service or repair invoices all support payment links and accounting sync, so everything you charge for is invoiced and reconciled the same way.
