HireLogic End User Licence Agreement

Licence

While your subscription is active and you comply with this Agreement, we grant you a non-exclusive, non-transferable licence to use the Service, and to let your staff ("users") use it, for the internal purposes of your business. The Service is licensed, not sold.

Restrictions

You must not, and must not let anyone else:

• copy, modify, reverse engineer or decompile the Service, except as far as the law allows despite this restriction;
• resell, sublicense or provide the Service to third parties as a bureau or hosted service;
• use the Service to break the law, to infringe anyone's rights, or to send unsolicited messages;
• attempt to gain unauthorised access to the Service, to other customers' data or to connected third-party accounts, or interfere with the Service's operation or security;
• use the Service to build a competing product.

Accounts and security

You are responsible for the users you set up, for what they do in the Service and for keeping their login details confidential. Tell us promptly at info@hirelogic.co.uk if you suspect unauthorised access to your account.

Your data

You own the data you and your users put into the Service, and the data the Service receives from your connected accounts ("Your Data"). You grant us the right to host, process and transmit Your Data only as needed to provide and support the Service. We process personal data in Your Data on your behalf as your processor, in line with our privacy policy and UK data protection law. We do not sell Your Data or use it for marketing.

You can export Your Data while your subscription is active. After your subscription ends we delete or anonymise Your Data within 90 days, unless the law requires us to keep it.

Third-party services and integrations

The Service can connect to third-party services you choose to use, such as QuickBooks Online, Xero, Sage, Zoho Books, Big Red Cloud and Stripe. When you connect one, you authorise HireLogic to access that account through the provider's API and to exchange the data needed for the integration, such as customers, products and items, accounts, tax rates, invoices and payments.

• Your use of each third-party service is governed by your agreement with its provider. We are not responsible for third-party services, their availability or changes to their APIs.
• You can disconnect QuickBooks Online, Xero or Zoho Books at any time from Settings in HireLogic, and any integration by contacting us or from the third-party service. Disconnecting deletes the credentials we hold for that account, so we can no longer access it; for QuickBooks Online it also revokes our authorisation with Intuit. Data already exchanged stays where it is.
• You are responsible for checking the records the Service creates in your accounting software and for your own bookkeeping, tax and VAT returns.
• QuickBooks and Intuit are trademarks of Intuit Inc. Xero, Sage, Zoho, Big Red Cloud and Stripe are trademarks of their respective owners. HireLogic is not endorsed by or affiliated with them.

Fees

You will pay the subscription fees for your plan, as agreed when you subscribed or as shown on our pricing page. If fees are overdue we may suspend the Service after giving you notice.

Availability and support

We use reasonable efforts to keep the Service available and to fix faults, but we do not promise that it will be uninterrupted or error-free. We may carry out maintenance and change or improve the Service. We will not materially reduce its core functionality during a paid subscription period without telling you.

Intellectual property

HireLogic and its licensors own all rights in the Service, including its software, design and documentation. Apart from the licence in this Agreement, no rights are granted to you. If you send us feedback, we may use it without obligation to you.

Warranties

We will provide the Service with reasonable skill and care. Apart from that, and as far as the law allows, the Service is provided "as is" and we give no other warranties, express or implied, including about fitness for a particular purpose. The Service is a business tool and does not give accounting, tax or legal advice.

Limitation of liability

• Nothing in this Agreement limits liability for death or personal injury caused by negligence, for fraud, or for anything else that cannot be limited by law.
• We are not liable for loss of profits, revenue, business, goodwill or anticipated savings, for loss or corruption of data where you could have prevented it by keeping your own records, or for any indirect or consequential loss.
• Our total liability under or in connection with this Agreement in any 12-month period is limited to the fees you paid us for the Service in the 12 months before the event giving rise to the claim.

Term and termination

This Agreement applies for as long as you have a HireLogic account. You can stop using the Service and close your account in line with your subscription. We may suspend or end your access if you materially breach this Agreement and do not fix the breach within 14 days of our notice, or immediately if the breach puts the Service, other customers or third-party accounts at risk.

When this Agreement ends, the licence ends, connected integrations are disconnected and Your Data is handled as described above. Sections that by their nature should survive, including those on your data, intellectual property and liability, continue to apply.

Changes to this Agreement

We may update this Agreement from time to time and will change the effective date above. Where a change materially affects you we will tell you at least 30 days before it takes effect. If you continue to use the Service after that, the updated Agreement applies.

Governing law

This Agreement and any dispute arising from it are governed by the law of Northern Ireland, and the courts of Northern Ireland have exclusive jurisdiction.

Contact us

HireLogic Ltd, Belfast, Northern Ireland. Email: info@hirelogic.co.uk.